RFQ email builder

Turn a requirement into a quotation request you can review, copy or download.

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Your inputs

Illustrative example

RFQ reference (optional)

Supplier / contact (optional)

Item / specificationUse one line item, or clearly list each item and its quantity.

Quantity

Unit of measureFor a multi-item list, make the item-level quantities explicit.

Delivery location

Requested delivery date

Reply deadlineOn or before the requested delivery date.

Required commercial information / termsRequest the terms you need; do not imply an agreed contract.

Your name / team (optional)

Your company (optional)

DRAFT FOR YOUR REVIEW

A clear request, ready to check.

SubjectEmail body

Hello,

Please provide a quotation for the following requirement.

Item / specification:
10-inch sediment filter cartridges, 5 micron
Pack of 1. Please state manufacturer and part number.

Quantity: 24 each
Delivery location:
Receiving desk, main warehouse
[Replace with your delivery address]
Requested delivery date: 2026-11-06
Please reply by: 2026-10-23

Required commercial information / terms:
State unit prices and currency. Show freight and tax separately.
Confirm payment terms, lead time, quote validity and warranty.
Identify any minimum order quantity or substitutions.

Please identify any substitutions, exclusions or deviations from this request, and confirm whether you can meet the requested delivery date.
This is a request for quotation only. It is not a purchase order or a commitment to buy.

Thank you,
Procurement team

Review the draft before using it. Copy and download create text only; no email is sent.

Before you use the draft

Check specifications, unit of measure, destination, dates and the terms you actually require. Dates are date-only values; add a reply time and time zone to the commercial terms if needed. The text requests a quotation and creates no purchase commitment. Sensitive details remain in the browser until you choose to copy or download them.

Make the RFQ process easier to manage

Example PNGReview before sending. A request for quotation is not a purchase order.